RxOne integrates with the following eCommerce platforms:
- Storbie – click here to see our current RxOne and Storbie Deal!
Integration with these platforms allows your store(s) to sell pharmacy products online without having to make manual stock adjustments within RxOne.
This means you can now process online sales, update stock on hand and track this activity with specific and relevant reporting. Online transactions can be set to automatically process sales from the website every 30 min. When sales are processed, customer profiles from the website are created in RxOne if they do not exist yet in your database. The customer delivery address is also recorded.
Setup for integration is quick and easy, if you don’t have an existing online store. If you have an online store, that is not linked to your pharmacy software, RxOne has a function to match your existing online stockcards with the stockcards in RxOne.
Moving your pharmacy online opens up a whole new realm of business opportunities for you, and utilising all the functions within RxOne makes it super simple. Get in touch now if you are ready to move forward!
A. Setting up Connection with RxOne
Healthsoft will handle the setup of the integration once the store signs up.
B. Matching Stock-cards
RxOne has developed a system for matching stockcards that have been marked with the eCommerce flag. Once the products on the website have been loaded with descriptors, images and PLU codes, you are then ready to match stockcards in RxOne. To do this, access RxOne Tools, Utilities, Internet Utilities, Match website cards to RxOne cards.
The dialogue box below will show up and automatically match stockcards with the same PLU. Once you have checked that they are correct, select, ‘Save All Matched Cards’. If no card is suggested, double click the ‘Suggested LOTS Stockcard’ column corresponding to the item and select the correct stockcard.
Expect this to take about an 1 hour for the initial matching process, depending on the number of stockcards you have.
This process will also mark all matched stockcards with the e-Commerce flag. If you make a mistake, edit the stockcard and delete the “Internet PLU” Partcode on the stockcard.
C. Stock on Hand Updates
Stock on hand is updated automatically when you start up RxOne first thing in the morning or if a computer is left on, it will be updated at 3am. This checks for differences between the website and RxOne to reconcile them.
D. Importing Sales
Online transactions will be handled at the time of placing the order on the website either using credit or debit solutions. Our merchant services partner is Bambora. If you have not got a merchant and would like to use their services, please contact us on [email protected]. They currently service Shopify, Magento & WooCommerce platforms. Storbie is in the pipeline, as soon as we can and we will advise on the timeline for this integration as soon as can.
Once an order is placed on the website, sales can be processed in RxOne. To Import Sales, access RxOne Tools/Utilities/Internet Utilities/Import Sales.
The screen below will appear allowing you to confirm that payment has been received. You will see the option to accept ‘Payment by Direct Credit’, ‘Charge to Account’ or not to process. If you select, ‘Not Process’, the info gets held within the website and next time you run the import it will send the sale details back again.
When sales are processed customer profiles from the website are created in RxOne if they do not exist yet in your database. The match happens using customer email and phone number. The delivery address is also recorded.
Where products on the website do not match stockcards within RxOne, the screen that allows you to match stockcards will come up before the sales processing screen, so for you to rectify this.
The Internet transactions can be identified from the main RxOne Sales screen by the descriptor ‘Internet Order id’.
EOD reporting identifies internet sales.
You will get two EOD reports. One from your normal store and another from the e-Commerce site.